Under the General Data Protection Regulation 2016 (GDPR) and Data Protection Act 2018 (DPA) Bassetlaw District Council, Queen’s Building, Potter Street, Worksop, Notts, S80 2AH is a Data Controller for the information it holds about you. This notice provides details of how the Council's HR department collects and uses information about you in regards to your participation in staff surveys. The Council has a lawful basis for collecting information about you for this purpose under your Consent.
Information we collect about you
We MAY collect the following information as part of your response to our surveys:
- Contact number
- Payroll number
- Any responses given to attitudinal questions that ask you about your experiences at work
- Any responses given to demographic questions that ask about your personal and job characteristics (including sex, ethnicity, age, disability, religion, sexual orientation, and socio-economic background)
- IP addresses, device type used (computer or mobile device) and web browser for ensuring the survey is accessible to assistive tech users. Completion times for each survey.
How we collect information about you
We collect information by the following means:
- Your response to our staff surveys – multiple choice answers and open ended answers
Use of your personal data
We are collecting your personal data for the purpose of obtaining your views, identifying areas for improvement, determining alternatives and preferred options and benchmarking experiences and consistency across the organisation.
Sharing of your personal data
We operate two survey or questionnaire types, one where we request that you identify yourself and the other where you do not. Your information with only be held by HR and shared with management internally as appropriate and will not be shared with any external parties.
We will not sell or rent your information to third parties. We will not share your information with third parties for marketing purposes.
Keeping your personal data
We will keep your personal data in accordance with our retention schedule, unless you explicitly request it to be removed under GDPR information rights. This right to have your data removed is not an absolute right, for example, we will need to retain your data if this information forms part of a legal requirement, public registry or an existing contract.
We want to ensure any information we hold is accurate. You can help us by promptly informing us of any changes to the information we hold about you.
View the most recent copy of the Retention Schedule. The Retention Schedule is a Live Document and as such, is updated regularly. Read our policy and guidelines that govern how we manage our Retention Schedule.
Protecting your personal data
We are strongly committed to data security and will take reasonable and appropriate steps to protect your personal information from unauthorised access, loss, misuse, alteration or corruption. We have put in place physical, electronic, and managerial procedures to safeguard the personal information that we hold.
We do not currently transfer your data to any third country or international organisation.
Research and statistics
Anonymised and pseudonymised data may be used for research and statistical purposes. Any data collected may be used for research and statistical purposes that are relevant and compatible with the purpose that the data was collected for.
There are a number of rights that you may exercise depending on the legal basis for processing your personal data. In most cases, these rights are not absolute and there may be compelling or overriding legal reasons why we cannot meet these rights in full. This will be explained to you in more detail should you contact us for any of the reasons detailed below:
- Request a copy of the personal information the council holds about you
- To have any inaccuracies corrected
- To have your personal data erased
- To place a restriction on the council’s processing of your data
- To object to processing and
- To request your data to be ported (data portability)
- To object to any automated decision-making including profiling and the right to ask for any automated decision-making to be reviewed by a human
Where the processing of your personal data is based on your consent, in most circumstances, you have the right to withdraw that consent at any time and we will act on your instructions.
If you have any concerns or questions about how your personal data is processed, please contact the Council’s Data Protection Officer at the above address or by email to DataProtectionOfficer@bassetlaw.gov.uk. If you are dissatisfied, you can then make a complaint to the Chief Executive under stage 1 of the Council’s complaints procedure. Should you wish to pursue this further, please send your reasons in writing to the Council’s Chief Executive Officer here at Queen’s Buildings. If you remain dissatisfied with the Council’s response, you can complain to the Information Commissioner's Office in writing to: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF or by telephone 0303 123 1113 (local rate) or 01625 545 745
Last Updated on Wednesday, September 6, 2023