Event planning - Event medical cover guidance

The following guidance is for event organisers to assist them in the provision of adequate First Aid and Medical cover for events following best practice and statutory guidance. There are a number of guides available for event organisers giving guidance on the minimum and safe levels of cover dependent on the event type. These include:

In planning for events the event organiser is expected to undertake a risk assessment that considers the medical requirements and decide on the level of cover required after consulting the above guides. The event organiser will need to ensure that a competent medical provider is appointed to provide medical cover and a number of checks should be made for the organisers to be assured that the medical provider is capable of delivering the service.

Key checks and considerations for event medical providers 

The following are key checks and considerations that event organisers should make on organisations providing medical and First aid cover:

  • Public Liability Insurance – current and valid providing cover for any negligence claims and for the provision of first aid / medical cover. (This should cover all people providing the cover e.g. all first aiders)
  • For Ambulance providers providing treatment and transport – should be able to provide evidence of current Care Quality Commission (CQC) registration – mandatory where the provider transports people off an event site to
  • Where the provider uses Registered Health professionals e.g. Paramedics, Nurses & Doctors; The supplier should provide registration numbers for these people to enable the event organiser to check their registration status (see below). Where registered professionals are required as part of the cover recommended then all individuals should have current valid UK registration with their relevant
  • Where guidance indicates an Ambulance is required for the event this normally means the ambulance should be crewed with a least one registered Paramedic (see below for guidance). The ambulance crew would normally consist of a second crew member trained to a suitable standard to operate an emergency ambulance e.g. Ambulance Technician etc. (see below)
  • Ambulance provision provided on site for the event (where required) should be capable and willing to transport any patients who require hospitalisation, to a suitable Emergency Department with minimal delays. (See above note about CQC registration).
  • It is expected that where ambulance cover is indicated in the guidance for the event there should be no requirement for 999 calls to the local ambulance service (except for multiple casualties or a Major Incident)
  • Ambulance providers should be capable of providing emergency transportation to hospital e.g. Blue light transfer for life threatening conditions. The provider should be able to demonstrate suitable insurance and driver competence for this if

Key roles and definitions

The following are the key roles and qualifications that would be expected of First aid and Medical providers for event providers. Organisers are advised to check the competency of the staff being provided and may request evidence from providers e.g. certificates etc. Where staff hold professional registration PINs can be requested, and online checks made with professional bodies.

Doctor - A person who holds a current registration with the UK General Medical Council (GMC). Registrations can be checked by visiting the GMC website: www.gmc-uk.org. They should have access to their own medical equipment and drugs suitable for the event type they are providing cover for including resuscitation drugs, pain relief and medication to treat other common conditions such as asthma, diabetes and anaphylaxis.

Paramedic / Specialist Practitioner- A person who holds a current registration with the Health and Care Professions Council (HCPC) as a Paramedic. Registrations can be checked by visiting the HCPC website: www.hcpc-uk.org. They should have immediate access to drugs and equipment to carry out a full range of paramedic duties, which should include resuscitation drugs, pain relief and medication to treat other common conditions such as asthma, diabetes and anaphylaxis.

Nurse / Emergency Nurse Practitioner – A person who holds a current registration with the UK Nursing and Midwifery Council (NMC) as a Nurse. Registrations can be checked by visiting the NMC website: https://www.nmc.org.uk They should also be competent to perform additional skills as required e.g. suturing etc.

Emergency Medical Technician(EMT) - A person trained (usually) by the NHS using the Institute of Health Care Development (IHCD) framework or by a private provider using a similar structure i.e. First Response Emergency Care QCF (FREC 4), St John Ambulance Qualification etc. that can autonomously manage moderate trauma and medical cases and can administer fewer drugs and perform fewer invasive procedures than paramedics.

First Responder - A person who has the following awards: First Response Emergency Care (FREC3) or First Person on Scene (FPOS). A person who is a First aider with training in practical aspects of prehospital care. Can manage minor injuries, assist higher clinician grades and use medical gases and defibrillators.

Please note that first aid at work, (FAW) and emergency first aid at work (EFAW) are not suitable qualifications for the event environment.

Volunteer First Aiders

Volunteer first aiders should fulfil the same criteria as other medical personnel, i.e. they should be suitably qualified, experienced and insured to provide event medical cover.

If they are in attendance independently i.e. not at the behest of their employer (e.g. NHS) they will not be covered by their employers' insurance. Doctors are the exception to this as they are insured through the General Medical Council. To protect volunteers (as practitioners) and event organisers against possible third party litigation it is recommended they have appropriate first aid insurance.

The above includes Community First Responders (CFRs) affiliated to EMAS. CFRs require special dispensation from their EMAS CFR Manager to provide medical provision at events, without it, they will not be covered by EMAS insurance.



Last Updated on Tuesday, June 18, 2024