Present: Andria Birch, Natalie Cockrell, Craig Taylor, Joelle Davies, Steve Scotthorne, Karen Whitlam, David Skepper, Phil Jackson, Steve Marwood, Stacy Trainer – PCC representative, Tracey Mace-Akroyd – North Notts College.
Apologies were received from: Paul Stuart, Michael Hirst, Jo Bradley, Sally Gillbourn.
Introductions
PCC representative for the Police and Crime Commissioner is to be confirmed; Action - Stacy Trainer to take back to the PCC Office and discuss most cohesive option (remit for Officers to vote in some matters and specialisms be waited from the Commissioner).
Agenda
- Presentation on the Plan for Neighbourhoods
- Governance arrangements
- Questions from Board Members
- Review Board Membership and identify any limitations
- AOB
Presentation on the Plan for Neighbourhoods Governance Arrangements
Bassetlaw Officers presented the new prospectus for the Plan for Neighbourhoods
- Key points needing clarification:
- East Midlands Combined Authority representative who then presents to EMCA, who will also need to approve the plan
- Councillor representative from NCC will be confirmed nearer to the time, but position held with title
Action - BDC Officers to start reviewing work focus, and seeing how this fits into interventions as well as identifying the requirements for further engagement.
- 10-year Regeneration Plan – the document will need to be submitted by November
- There are options for boards to become charitable organisations etc with their own constitutions. This may potentially push further local plans post 10 years mandated of board. This to be discussed at further meeting
- Terms of Reference will be reissued and Declarations of Interests to be updated by all board members ACTION – Bassetlaw Officers to resend Declaration of Interest as must be signed. Must be processed by 22nd April
- Review
Board Membership and identify any limitations
Discussion regarding board membership, attendance and gaps. Andria Birch (chair) Sally Gillborn (Vice chair ) confirmed commitment to continue as Chair and Vice Chair.
Board voted on the decision to continue with the Chair and Vice Chair – Approved. Attendance to board meetings will be looked at more closely; sending attendance lists to each meeting and looking at who is attending and seeing whether we need to invite anybody missing (underrepresented).AB recommendation – strengthen terms of reference to maintain attendance (minimum must attend 4 a year). Circulate a log at every meeting. Key statutory bodies that must be at the board – timing meetings to maintain consistency. Action - PCC taking back to office to discuss about who is the relevant officer to attend. There is a need for a healthcare representative on the board.
Action – Andria Birch requested Helen Izard to attend the board.
- Formal procedure (instilling in Terms of Reference) contact and ask to reaffirm/renew membership
- If have never been to date, to not extend invitation to board
- Write to incumbent members “you attended x last round, need a minimum of 4 meetings this coming renewal, will you confirm your attendance etc or unable to commit to minimum required attendance?
- If no attendance at any Board - not invited bac
- If attended once – written to request commitment and possible nominal officer in place)
Action- Requested board members by 22nd April as well. In Terms of Reference no substitutes. Action – Craig to contact MP and get Jo to ratify.
AOB
PJ raised the issue of a website domain name: “Worksop Together.com and .co.uk” domain purchase raised.
- Board voted yes to purchasing the domain
- Action BDC to purchase the domain name
Carol investigated getting quotes for a website, more information is required such as, number of pages and themes which can now be answered. The Board Nominated SG at the last meeting to cover the website.
Action - NC to contact comms, Sally to review with Carol.
Action – Natalie Cockrell to speak to IT department.
Action – in advance of this, Natalie Cockrell to circulate up to date information, as well as government prospectus.
Neighbourhood plan – engagement and collaboration, long termism, holistic outcomes.
Subgroups can invite from wider organisations who are not on board.
Action - Bassetlaw Officers pulling out from the Focus Consultation to understand what Board will be building on (evidence to show where gaps are and what is needed from Worksop Together. (What is going to inform plan with scheme of conditions).
Next session as feedback and advice for what board wants officers to pull together. Full or ½ day ‘workshop’ following feedback session.
Action – NC/AB email shortlist of dates for May to hold. w/c 19th. Morning session, hosted at Ceres Suite.
Last Updated on Wednesday, April 30, 2025